Purchasing & Bids
Bid Tabs are posted at the bottom of this page
Bid and Request For Proposal (RFP) Procedures
The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.
In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)
Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.
Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.
The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.
Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.
Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.
Basics Regarding Competitive Bidding:
By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.
All bids are advertised in the Providence Journal.
After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.
August 28, 2013 – Underground Storage Tank Closure Services
August 28, 2013 – Stillwater Road Culvert – Design Build Services (Revised 9-3-2013)
August 28, 2013 – Snow Plowing Services – Smithfield School Department
August 28, 2013 – Three (3) 2013 or Newer Cab & Chassis Six Wheel Truck – 36,000+ GVW w/ Dump Body & Plow Frame
July 27, 2012 – Group Life Insurance – School Department
July 27, 2012 – Crack Sealing – Town-wide
July 27, 2012 – #2 Fuel Oil – Smithfield School Department
July 27, 2012 – Snow Plowing Service – Smithfield School Department
July 27, 2012 – Boiler Cleaning Services – Smithfield School Department
July 9, 2012 – Replacement of Carpeting – Gallagher Middle School & William Winsor Libraries
July 9, 2012 – Replacement of Exterior Doors – Smithfield High School
July 9, 2012 – Membrane Roof Repairs – Smithfield High School & Gallagher Middle School
July 9, 2012 – Crack Repairs – 4 Tennis Courts and 3 Basketball Courts
February 18, 2011 – Esmond Street Enhancements: Construction Inspection, Materials Sampling & Project Administration
February 11, 2011 – Esmond Street Enhancements
February 11, 2011 – Mann School Road Drainage Project