Purchasing & Bids

Randy R. Rossi
Finance Director
Purchasing Agent

Current Advertisements

Performance Audit of Smithfield School Department
Boiler Cleaning Services – #2 Fuel Oil

Bid Tabs are posted at the bottom of this page

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration - Enter the Online Bidder Notification System
RI Prevailing Wage Information - Bid Tabs

Town of Smithfield
REQUEST FOR PROPOSALS

Performance Audit of Smithfield School Department

SEALED PROPOSALS from qualified firms will be received in the Office of the Finance Director, 64 Farnum Pike, Smithfield, RI 02917; until Friday, May 31, 2013 at 10:00 AM, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

Proposal specifications may be obtained through the Town’s vendor website.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any technical defect or informality in the proposals received, and to accept the proposal deemed the lowest qualified responsible and evaluated proposal to the best interest of the Town.

Randy R. Rossi
Finance Director

Town of Smithfield
REQUEST FOR PROPOSALS

Boiler Cleaning Services
#2 Fuel Oil

SEALED PROPOSALS from qualified firms will be received in the Office of the Finance Director, 64 Farnum Pike, Smithfield, RI 02917; until Tuesday, June 11, 2013 at 10:00 AM, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

All bidders are required to attend a MANDATORY PRE-PROPOSAL CONFERENCE at date, time and location listed below for the desired project:

Boiler Cleaning Services – Wednesday, May 29, 2013 at 10:00AM
(Smithfield High School, 90 Pleasant View Avenue)

Proposal specifications may be obtained through the Town’s vendor website.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any technical defect or informality in the proposals received, and to accept the proposal deemed the lowest qualified responsible and evaluated proposal to the best interest of the Town.

Randy R. Rossi
Finance Director

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

Bid Tabs

April 4, 2013 - Universal Roll Out Carts

March 28, 2013 – Walk-In Refrigeration

March 21, 2013 – Cheetah Mower

March 1, 2013 – Residential Refuse and Recycling Collection

February 28, 2013 - Operations & Maintenance of the Smithfield Wastewater Facilities
February 28, 2013 - Concessions Services Agreement

December 28, 2012 – Walk in Refrigeration
December 21, 2012 – Electrical Contract Services Re-Bid

October 26, 2012 – Fire Medic

September 28, 2012 – Video Surveillance & Recording

September 21, 2012 – Electrical Contract Services
September 21, 2012 – Rogler Farm Rd Sewer Repairs
September 21, 2012 – 2012 or 2013 Cab & Chassis
September 21, 2012 – 2012 or 2013 Crew Cab

August 31, 2012 – Carpeting

August 24, 2012 – Custodian Supplies