Saturday, October 25, 2014        

 Purchasing & Bids

Randy R. Rossi Finance Director

Randy R. Rossi, MBA, CGFM
Finance Director
Purchasing Agent

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Bid Tabs are posted at the bottom of this page

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information –  Bid Tabs

Town of Smithfield
REQUEST FOR PROPOSALS

MOUNTAINDALE ROAD BRIDGE REPLACEMENT
STRUCTURAL INSPECTION SERVICES, DESIGN & PERMIT PHASE SERVICES

SEALED PROPOSALS from qualified firms will be received in the Office of the Finance Director, 64 Farnum Pike, Smithfield, RI 02917; until Thursday, October 30, 2014 at 10:00 AM, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

Proposal specifications may be obtained through the Town’s Online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Randy R. Rossi
Finance Director


Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

 


Bid Tabs

October 1, 2014 – Winter Sand

September 17, 2014 – Cutaway Van
September 17, 2014 –  4×4 Cab & Chassis

September 5, 2014 – Emergency Medical Vehicle

July 30, 2014 – Hydraulic Dump Bodies
July 30, 2014 – Snow Plowing
July 30, 2014 – No. 2 Fuel
July 30, 2014 – Boiler Cleaning

April 24, 2014 – Architectural Feasibility Study and Associate Ride Stage II Application

April 1, 2014 – Workers’ Compensation Insurance

March 20, 2014 – Water Supply Management Plan

March 6, 2014 – Compact UHF Portable Radios
March 6, 2014 – Field Fertilizer Program (revised 3-26-2014)

February 21, 2014 – Voice Recording System – Revision

February 7, 2014 – Voice Recording System

January 10. 2014 – Engineering Services

November 26, 2013 – Lenovo Computers (School Department)

November 12, 2013 – Communications Equipment

October 24, 2013 – Georgiaville Pond Dam Outlet Controls Improvements

September 26, 2013 – Natural Gas Conversion – District-wide
September 26, 2013 – Above Ground Fuel Storage Tank System

August 28, 2013 – Underground Storage Tank Closure Services
August 28, 2013 – Stillwater Road Culvert – Design Build Services (Revised 9-3-2013)
August 28, 2013 – Snow Plowing Services – Smithfield School Department
August 28, 2013 – Three (3) 2013 or Newer Cab & Chassis Six Wheel Truck – 36,000+ GVW w/ Dump Body & Plow Frame

July 30, 2013 – Replacement of Classroom Locks – Smithfield Schools
July 30, 2013 – Replacement of Interior Doors – Smithfield Schools

July 26, 2013 – Zamboni Garage

June 28, 2013 – Sale of 107 Pleasant View Avenue

June 11, 2013 – Fuel Oil
June 11, 2013 – Burner Cleaning

May 31, 2013 – Performance Audit – School Department

April 4, 2013 – Universal Roll Out Carts

March 28, 2013 – Walk-In Refrigeration

March 21, 2013 – Cheetah Mower

March 1, 2013 – Residential Refuse and Recycling Collection

February 28, 2013 – Operations & Maintenance of the Smithfield Wastewater Facilities
February 28, 2013 – Concessions Services Agreement

December 28, 2012 – Walk in Refrigeration
December 21, 2012 – Electrical Contract Services Re-Bid 

October 26, 2012 – Fire Medic

September 28, 2012 – Video Surveillance & Recording

September 21, 2012 – Electrical Contract Services
September 21, 2012 – Rogler Farm Rd Sewer Repairs
September 21, 2012 – 2012 or 2013 Cab & Chassis
September 21, 2012 – 2012 or 2013 Crew Cab

August 31, 2012 – Carpeting

August 24, 2012 – Custodian Supplies

July 27, 2012 – Group Life Insurance – School Department
July 27, 2012 – Crack Sealing – Town-wide
July 27, 2012 – #2 Fuel Oil – Smithfield School Department
July 27, 2012 – Snow Plowing Service – Smithfield School Department
July 27, 2012 – Boiler Cleaning Services – Smithfield School Department

July 20, 2012 – Sewer System Smoke Testing Services for Inflow Sources

July 9, 2012 – Replacement of Carpeting – Gallagher Middle School & William Winsor Libraries
July 9, 2012 – Replacement of Exterior Doors – Smithfield High School
July 9, 2012 – Membrane Roof Repairs – Smithfield High School & Gallagher Middle School
July 9, 2012 – Crack Repairs – 4 Tennis Courts and 3 Basketball Courts

May 11, 2012 – Georgiaville Pond Dam Structural Inspection Services
May 11, 2012 – Comprehensive Community Plan Update
May 7, 2012 – Fire Station Roofs

April 27, 2012 – Wastewater Treatment Plant Energy Efficient Lighting
April 27, 2012 – Financial Audit Services
April 13, 2012 – Stillwater Road Culvert

March 26, 2012 – Financial Advisor Services

February 17, 2012 – Old County Rd School Windows
February 3, 2012 – Wastewater Treatment Plant Tertiary Treatment Upgrade Project

January 20, 2012 – Exterior Masonry Restoration and Installation of New Membrane Roof

December 15, 2011 – Revaluation of Real Property

December 2, 2011 – Concessions Services
December 2, 2011 – Traffic Study

October 20, 2011 – Winter Sand
October 20. 2011 – Fanning Lane Roadway Reconstruction

October 7, 2011 Crack Sealing
October 7, 2011 Road Striping

September 12, 2011 – Road Rehab and Full Depth Reclamation

September 2, 2011 – Roger Williams Pumping Station Upgrade – Emergency Standby Generator

August 19, 2011 Fume Removal

July 29, 2011 – Meeting Management System: Minute Automation And Agenda Management
July 22, 2011 – Hilldale-Highview Watershed Study – Hydraulic Modeling Professional Services

May 6, 2011 – Surplus Equipment
May 6, 2011 – Town Hall HVAC

March 18 2011 – Professional Construction Services – Esmond St Enhancements Project
March 9, 2011 – Regular Cab & Chassis 4X4 w/Dual Rear Wheels revised 3/14/2011
March 9, 2011 – Three-Wheel Sweeper

March 4, 2011 – Ice Rink Infrared Heating System

February 18, 2011 – Esmond Street Enhancements: Construction Inspection, Materials Sampling & Project Administration
February 11, 2011 – Esmond Street Enhancements
February 11, 2011 – Mann School Road Drainage Project

February 1, 2011 – New Fire Pumper Apparatus updated online at 5:00pm on 2-2-2011
February 1, 2011 – New Medic Vehicle

 



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